Privacy Policy

INTRODUCTION

The Kumlawdi Foundation Inc. ("The Kumlawdi Foundation," "we," "our," or "us") is a 501(c)(3) nonprofit organization committed to protecting your personal information and being transparent about how we collect, use, and safeguard it. This Privacy Policy explains how we handle your data when you access our website (https://kumlawdifoundation.com), interact with our programs and services, make donations, volunteer, or participate in our activities (collectively, the "Services").

By using our Services, you agree to the terms of this Privacy Policy.

INFORMATION WE COLLECT

Personal Information

We collect information that identifies, relates to, or could reasonably be linked to you ("Personal Information"). This includes:

Contact and Identification Information:

• Name
• Email address
• Phone number
• Mailing address
• Date of birth (for program participants)

Donor Information:

• Donation amount and history
• Payment method details (processed securely by our third-party donation platform)
• Tax-deductible donation receipts
• Billing information for donation processing

Form Submission Information:

• Information submitted through contact forms, inquiry forms, and other web forms
• Form data is collected and processed by our third-party form collection service

Program Participant Information:

• Student-athlete information (name, age, school, grade level)
• Emergency contact information
• Medical information or limitations you voluntarily disclose (for safety purposes)
• Academic information (for academic support programs)
• Program participation records and attendance

Volunteer Information:

• Volunteer application information
• Background check information (where required)
• Volunteer hours and activities

Technical Information:

• Device information
• IP address
• Browser type and version
• Website usage data
• Cookies and similar tracking technologies

Information We Collect Automatically

When you use our website, we may automatically collect certain information, including:

• Log data (access times, pages viewed, referring URLs)
• Device identifiers and device type
• Browser type and version
• Operating system information
• Cookies and similar tracking technologies
• Analytics data about website usage and user interactions
• Social media interaction data (if you interact with our social media content)

HOW WE USE YOUR INFORMATION

We use your Personal Information for the following purposes:

To Provide Programs and Services:

• Enroll participants in our programs (Tampa Flex, Lady YakPak, mentoring, academic support)
• Coordinate volunteer activities
• Process donations and provide tax receipts
• Communicate about programs, events, and opportunities
• Ensure participant safety and well-being

To Communicate:

• Send program updates and notifications
• Respond to your inquiries and provide support
• Send newsletters and updates about our mission (you may opt out)
• Thank donors and provide donation receipts

To Improve Services:

• Analyze program effectiveness and participant outcomes
• Develop new programs and services
• Improve website functionality and user experience
• Analyze website traffic and user behavior patterns
• Measure the effectiveness of our marketing and communications

For Marketing and Communications:

• Deliver targeted content and communications
• Measure engagement with our social media and marketing campaigns
• Understand how visitors find and interact with our website
• Improve our outreach and fundraising efforts

For Safety and Security:

• Ensure participant safety during programs and activities
• Conduct background checks for volunteers (where required)
• Investigate and address safety concerns

Legal Compliance and Reporting:

• Comply with legal obligations as a 501(c)(3) nonprofit
• Maintain records required by law
• Report to grantors and funders (in aggregate, non-identifying form)
• Protect our rights and property

HOW WE SHARE YOUR INFORMATION

The Kumlawdi Foundation does not sell your Personal Information to third parties.

We may share your information in the following circumstances:

Service Providers: We share information with third-party service providers who perform services on our behalf, including:

• Donation platforms and payment processors for processing donations
• Form collection services for handling contact forms and inquiries
• Website hosting and maintenance providers
• Email and communication service providers
• Analytics and tracking service providers to understand website usage and improve our services
• Social media platforms and marketing tools for outreach and engagement
• Background check services (for volunteers)

These providers are contractually obligated to protect your information and use it only for the purposes we specify. We may change service providers from time to time, and this policy will apply regardless of which specific providers we use.

Legal Requirements: We may disclose your information if required by law, legal process, or government request, or if we believe disclosure is necessary to:

• Comply with legal obligations
• Protect the rights, property, or safety of The Kumlawdi Foundation, our participants, volunteers, or others
• Prevent fraud or security issues

With Your Consent: We may share your information for other purposes with your express consent, such as:

• Listing your name as a donor (with your permission)
• Sharing participant success stories (with participant and parent/guardian consent)

MEDIA AND PROMOTIONAL USE

By participating in The Kumlawdi Foundation programs or events, you consent to the use of photographs, videos, or other media taken during our activities for promotional and marketing purposes, unless you have opted out in writing by contacting us at info@kumlawdifoundation.com. We respect the privacy of our participants and will not use media in ways that could cause harm or embarrassment.

DATA SECURITY

We implement appropriate technical and organizational measures to protect your Personal Information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of payment information
• Secure servers and databases
• Access controls and authentication
• Regular security assessments
• Limited access to personal information on a need-to-know basis

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

DATA RETENTION

We retain your Personal Information for as long as necessary to:

• Provide Services to you
• Comply with legal obligations (including IRS requirements for donation records)
• Resolve disputes
• Enforce our agreements
• Maintain historical records of program participation and impact

Donation records are retained as required by law for tax and audit purposes. Program participant records may be retained for program evaluation and historical purposes, in compliance with applicable laws.

YOUR PRIVACY RIGHTS

Depending on your location, you may have the following rights regarding your Personal Information:

• Access: Request access to the Personal Information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your Personal Information (subject to certain exceptions, such as legal requirements)
• Opt-Out: Opt out of marketing communications at any time
• Data Portability: Request a copy of your information in a portable format

To exercise these rights, please contact us at info@kumlawdifoundation.com. We will respond to your request within a reasonable timeframe.

Marketing Communications

You may opt out of promotional emails by:

• Clicking the "unsubscribe" link in any marketing email
• Contacting us at info@kumlawdifoundation.com

Please note that even if you opt out of marketing communications, we will still send you transactional and program-related messages (e.g., donation receipts, program updates).

COOKIES AND TRACKING TECHNOLOGIES

Our website uses cookies and similar tracking technologies to enhance your experience, collect information about usage patterns, and support our marketing and communications efforts. For detailed information about our use of cookies, please see our Cookie Policy.

Cookies are small data files stored on your device. Tracking technologies may include web beacons, pixels, tags, and similar technologies that help us understand how visitors interact with our website and content.

Types of cookies and tracking technologies we use:

• Essential cookies: Required for website operation and basic functionality
• Analytics cookies: Help us understand how visitors use our website, which pages are most popular, and how users navigate through our site
• Marketing and advertising cookies: Used to deliver relevant content and measure the effectiveness of our marketing campaigns
• Social media tracking: May be used when you interact with our social media content or share our website content on social platforms
• Preference cookies: Remember your settings and preferences for a better user experience

Cookie Management:

You can control cookies through your browser settings. Most browsers allow you to:

• View and delete cookies
• Block cookies from specific sites
• Block all cookies
• Set your browser to notify you when cookies are being set

Please note that disabling cookies may affect website functionality and your ability to use certain features of our website.

We may use third-party analytics and tracking tools that use cookies and similar technologies. These tools help us understand website traffic, user behavior, and the effectiveness of our communications. You may be able to opt out of certain tracking through your browser settings or by using opt-out tools provided by these services.

THIRD-PARTY LINKS AND SERVICES

Our website may contain links to third-party websites or services, including:

• Donation platforms for processing donations
• Social media platforms
• Other websites and resources that may be of interest

We are not responsible for the privacy practices of these third parties. When you click on links to third-party websites or use third-party services, you will be subject to their privacy policies and terms of service. We encourage you to review the privacy policies of any third-party sites you visit.

CHILDREN'S PRIVACY

The Kumlawdi Foundation serves youth participants, and we take the privacy of children seriously. We collect information from youth participants only with appropriate parental or guardian consent. We comply with applicable laws regarding the collection of information from minors, including the Children's Online Privacy Protection Act (COPPA).

If you are a parent or guardian and believe we have collected information from your child without proper consent, please contact us immediately at info@kumlawdifoundation.com, and we will take steps to address your concerns.

CHANGES TO THIS PRIVACY POLICY

We reserve the right to update or modify this Privacy Policy at any time. When we make changes, we will:

• Post the updated Privacy Policy on our website
• Update the "Last Updated" date
• Notify you via email if changes are material

Your continued use of our Services following any changes constitutes acceptance of the updated Privacy Policy.

CONTACT INFORMATION

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

By using The Kumlawdi Foundation's Services, you acknowledge that you have read and understood this Privacy Policy.